Have an idea for a
new club?
You will need to have a minimum of three group leaders including yourself registered on Q-pay to assign as Group Officers (as per URSU’s Policy on Campus Groups) as well as a Group Mission. If you have any questions or concerns about groups or funding, please email events@ursu.ca.
Why become an official club?
As an official ratified club or society, you have access to a variety of on-campus resources (spaces for events, bulletin boards around campus, etc.) as well as funding from URSU.
Apply For (RE)-Ratification Today
Exciting news – club formation and ratification details are all in one fantastic PDF!
Dive into the awesomeness right here!
New Club Ratification Process: A Step-by-Step Guide
Step 1
Set Up the Club’s Official Email Address
Ensure your club has a dedicated official email address for communications and registrations.
Step 2
Register on QPay
Go to getqpay.com and create an account using your club’s official email.
Step 3
Submit the Club Affiliation Form on QPay
Once logged in, navigate to “Forms” and locate the Club Affiliation Form. You will need to upload the following documents:
- Club Constitution – outline your club’s purpose, structure, and operating procedures.
- Club Budget – a detailed accounting budget for the club’s activities and expenditures.
- Membership List – include the full name, student number, and University of Regina email for each member.
- Club Bank Account Details – submit a void cheque or direct deposit form for your club’s bank account.
Note: To obtain the bank letter required to open a club bank account, contact events@ursu.ca with your club name and relevant details.
Step 4
Create Club Memberships on QPay
Set up at least one membership type on QPay and add a minimum of 20 members. This membership count is required for ratification, so ensure you meet this minimum to proceed.
QPay also provides executive management tools in the “Settings” section, where club executives can manage club details and activities.
Step 5
Complete and Submit the Affiliation Form
After completing the steps above, submit the form for review.
Review Process:
Once submitted, events@ursu.ca will review your application and respond within 4-5 business days. We will reach out if any additional information is required or if there are any concerns.
Ready to dive into the Q-pay fun? Click the link below to explore our shiny new platform that’s all about clubs, clubs, and more clubs!
Looking to join a club? Fantastic! Check it out right here. But hey, if you can’t find the perfect match, no worries – you can always unleash your creativity and design your very own club. Because why settle for ordinary when you can create extraordinary?
Join the Q-pay platform now and make your club dreams come true!
Exciting news – club formation and ratification details are all in one fantastic PDF! Dive into the awesomeness right here!
Got questions? Of course, you do! Drop us a line at events@ursu.ca, and we’ll be your info superheroes.
Let the club adventure begin!