The 2020 URSU Annual General Meeting is your opportunity as a member of the University of Regina Students’ Union to make recommendations on the operations of your Students’ Union. This is your chance to address issues you’ve seen on campus, in the community or throughout your time as a UofR student by submitting a motion. The AGM is the best time to have a say in the future of the URSU. To view the agenda for the 2020 URSU AGM click here.
We ask all members to attend the Annual General Meeting via Zoom on Wednesday Oct. 28th at 5 p.m. Students will need to pre-register before the meeting to participate (more information to be provided soon). If you are a registered, student union fee-paying student at the University of Regina (except those in ESL classes) then you are an URSU member and we want to hear from you!
As with most things this year, the URSU Annual General Meeting (AGM) will run a little differently than usual. As with every AGM, URSU needs to ensure that all attendees are eligible to submit a motion or vote on an existing motion. We also want to verify which student groups (if any) you are representing during the meeting. To make this possible, all attendees are required to use a Zoom account and to pre-register for the event using this link. You can use any email address that you please, but you will be required to provide an accurate First Name, Last Name, and Student ID number so that we can verify your identity. If we cannot verify your identity, you will not be permitted entrance to the meeting.
We kindly ask that all attendees please log in fifteen (15) minutes prior to the meeting’s start time of 5pm. As this is an online meeting with multiple presenters and a number of polls, we humbly request the audience’s patience and politeness.
During the AGM, all attendees will be placed on mute as the chair and Executive Committee go through the agenda items. If you have a question, comment, or need to ask for a point of order, information, etc., we ask that you use the “Raise Hand” function in Zoom to get our attention. We will then unmute your mic and the chair will ask you to speak.
Due to the nature of this meeting, URSU will not be accepting any motions from the floor. This means that your motion must be submitted in advance of the meeting. Instructions on how to write and submit a motion can be found here: https://ursu.ca/wp-content/uploads/2020/10/How-do-I-write-a-motion-for-the-2020-AGM.docx.pdf
Motions should be submitted to email@example.com. The deadline for submissions of motions is October 23, 2020.
When it comes time to vote on a motion, URSU will create and share a poll in Zoom. All attendees will be given 90 seconds to submit their vote. The poll will then be closed and URSU will share the results with all attendees.
All URSU ratified student clubs, societies, councils, unions, and associations must “[s]end a minimum of two (2) delegates to any and all URSU General Meetings of the members, including the AGM and SGM.” as stated in the ‘URSU Policy on Campus Groups – Article 3.1. Minimum Requirements for all Groups’
From the Saskatchewan Non-profit Corporations Act, 1995 – Section138(1) Subject to subsections (6) and (7), a member entitled to vote at a meeting of members may, by means of a proxy, appoint a proxyholder or one or more alternate proxyholders to attend and act at the meeting in the manner and to the extent authorized by the proxy and with the authority conferred by the proxy.(2) A proxy shall be executed by the member or by his attorney authorized inwriting.(3) A proxy is valid only at the meeting for which it is given or any adjournment of that meeting.
Click here for the (unofficial) minutes for the 2019 URSU Annual General Meeting. The minutes will be approved at the 2020 URSU AGM.