URSU is governed by a number of written documents to ensure stability in its operations. Modifying, updating and improving these documents is one of the primary functions of the Board of Directors and the membership. Following is a brief description of each of these documents.
The University of Regina Act and the Saskatchewan Non-Profits Corporations Act
The University of Regina Act contains a number of clauses that relate to the University of Regina Students’ Union. Additionally, the University of Regina Students’ Union is a Membership Non-Profit Corporation; this means that URSU operations are also governed by the Saskatchewan Non-Profits Corporations Act . Both of these pieces of legislation are controlled by the Province of Saskatchewan and can only be changed by elected officials of the Province.
URSU’s Constitution forms the foundation of the organization’s operations. It includes clauses relating to the goals of the organization, the membership of the organization, the terms, rights and responsibilities of officers and directives relating to elections and general meetings. The terms of the constitution cannot be superseded by any bylaw or policy. The constitution may only be changed at a duly called Annual General Meeting or Special General Meeting of the membership of URSU.
In the hierarchy of organizational documents, Bylaws are one step below the Constitution. Bylaws are typically documents that relate to relatively static aspects of the corporation that shouldn’t need to be changed that often. Bylaws cannot be in conflict with the Constitution. Bylaws can be changed at any time by the Board of Directors (and those changes come into effect immediately) but changes to these documents must be approved by the Membership of the Corporation at the next duly called Annual General Meeting. If the changes proposed by the Board of Directors are rejected by the membership, then the old version of the Bylaw shall be adopted. URSU currently has the following Bylaws;
Policies are the lowest form of organizational document because they are superseded by both the Constitution and the Bylaws – that being said, they are by far the most common and widest ranging in their scope. Policies are typically the primary tool used by the Board of Directors to provide directives on the governance of the affairs of the corporation. Currently policies govern everything from posters to organizational finances. The creation, modification and removal of policies requires only a majority vote of the Board of Directors. URSU currently has the following policies;
- URSU Policy Format
- Conflict of Interest and Conflict of Commitment Policy
- Discretionary Fund Policy
- Financial Policy
- Investment Policy
- Policy on Campus Groups
- Corridor Use and Tabling Policy
- Poster and Banner Policy
- Travel Policy
- Meeting Policy
- Executive Roles
- Locker Policy
- Executive Committee and Executive Roles
- Standards of Conduct
- Corporate Credit Card Policy
- Computer and Network Use Policy
- Hours of Work
- RRSP Employer Contribution Policy